Information and records management policy


For the purposes of this document, a record is defined as:

Recorded information, regardless of media or format, created or received in the course of individual or organisational activity, which provides reliable evidence of policy, actions or decisions. (National Archives)

Classification: Unrestricted Classification: Unrestricted All records created and received by WHBC are the property of WHBC and must not be used for any activity or purpose other than the Council’s official business. This policy covers all records created and received by all departments of the Council, in any format. These will include:

  • All computer generated correspondence, minutes of meetings, policies, strategies and other documents.
  • Maps, plans, drawings and photographs, whether analogue or digital.
  • Hand-written documents and pre-printed forms completed in manuscript.
  • E-mail messages, spreadsheets and data from business systems.