Information and records management policy

Maintaining Records

The record keeping system must be maintained so that the records are properly stored and protected and can easily be located and retrieved. This will include:

  • Ensuring adequate and accessible storage accommodation (physical and electronic) is provided for records
  • Monitoring the movement and location of records so they can be retrieved and provide an audit trail
  • Controlling access to information
  • Identifying vital records and applying the appropriate protection, including a business recovery plan
  • Ensuring (as far as practicable) that non-current records are transferred in a controlled manner to a separate storage area